Multiple Registered Tax Accounts

Last updated: May 14, 2026

If a business has more than one CRA payroll program account (RP number) or more than one Revenu Quebec source deduction account (RS number), payroll admins can manage them directly within the platform and assign employees to the appropriate account for accurate remittance and reporting.

See the API documentation for instructions on enabling this feature.

When to Use Multiple Tax Accounts

A business may need multiple RP/RS accounts if:

  • The business operates across different legal entities or divisions

  • The business maintains separate payrolls for different groups of employees

  • The business has registered multiple payroll program accounts with CRA

  • The business has registered multiple source deduction accounts with RQ

Setting Up Multiple Tax Accounts

  1. Navigate to Business Settings

  2. Select the Tax Account tab

  3. Add each RP/RS account by entering:

    • CRA Payroll Account Number / Revenu Quebec Source Deduction File Number

    • Remitter frequency

    • Any applicable custom rates (e.g., EI rate)

Repeat this process for each RP/RS account your business uses.

Assigning Employees to a Tax Account

Once multiple tax accounts are configured, employees must be assigned to the correct account.

  1. Navigate to Business Settings

  2. Go to the Tax Account tab

  3. Select the RP/RQ account you want to assign employees to

  4. Open the Employees tab

  5. Click Assign Employees

  6. Select the applicable employee(s)

  7. Enter an effective from date

  8. Click Assign Employees to save

Alternatively:

  1. Go to the employee’s profile

  2. Navigate to the Tax Details section

  3. Select + Assign Tax Accounts

  4. Select the appropriate RP/RS account from the list

  5. Enter an effective from date

  6. Select Save to apply the changes

Note: Employees must be assigned to an RP account before payroll can be processed for them.

Things to Keep in Mind

  • Ensure each employee is assigned to the correct RP/RS account to avoid incorrect remittances

  • If an employee changes divisions or payroll structure, update their RP assignment accordingly

  • Reporting like T4 or RL1s will be generated per RP/RS account

Troubleshooting

Issue: Unable to run payroll

  • Confirm all employees are assigned to an RP/RS account